Is a proforma invoice a real invoice?

Not usually. It is a preview of the sale issued before delivery or final agreement. The final invoice is what you normally issue for the sale itself, so keep the two clearly separate.

Can I ask for a deposit on it?

Yes. Add a deposit as an amount or a percentage and the document shows what is due now and what remains.

How long is a proforma invoice valid?

You choose. The editor starts at 30 days and shows the expiry date on the document, so the buyer knows how long the figures hold.

Can I convert it to an invoice later?

Yes. Use the convert option and the items, taxes and deposit carry over into a new invoice with its own number.

Do customs offices accept a document from this tool?

Requirements differ by country and by shipment, so ask the customs office or your freight agent what they need. The tool gives you the items, values and party details such documents usually include.

Proforma Invoice Generator

A priced preview of the sale, with a deposit and an expiry date, ready to turn into an invoice.

Last updated 2026-10-05

What is the Proforma Invoice Generator?

This proforma invoice generator builds a priced preview of a sale before the goods ship or the work starts. Add the items, taxes and shipping, set how long the figures hold and ask for a deposit if you need one. Download the result as a PDF or an Excel file. When the buyer pays or confirms, the same document converts into a final invoice without retyping a line.

Open the Proforma Invoice Generator →

How it works

1
Seller, buyer and items
Enter your details and the buyer’s, then each item with a quantity and unit price. Totals, discounts, taxes and shipping are calculated as you type.
2
Validity and deposit
Set how long the figures stand, with 30 days offered by default, and add a deposit amount or percentage if you want money up front.
3
Download and send
Pick a design and press Create for a PDF, an Excel workbook, a printout, or a WhatsApp or email message you can edit before it goes.

Your data and privacy

The free tools run in your browser. What you type stays on your device, and there is no account, watermark or time limit. Export a JSON backup from the editor menu before you clear your browser data.

Questions & answers

Yes, with no signup, no time limit and no watermark. The document carries only your own details and the design you choose.

Free Tools Overview

Invoice, quotation and receipt makers that run in your browser, with no signup and no watermark.

Free Invoice Generator

A professional invoice in three short steps, with the maths done for you.

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Proforma Invoice Generator

What is the Proforma Invoice Generator?

How it works

Your data and privacy

Questions & answers

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