Transport & Fleet

What is Nexora Fleet & Rental?

A transport and rental workspace for vehicles, customers, bookings, dues, refunds, rental ledgers and payment tracking.

Open the product page for screenshots, plans and pricing, or start the free trial and try it with your own data.

Getting started with Nexora Fleet & Rental

1. 1

   Create your account

   Sign up and open your fleet workspace.

2. 2

   Add vehicles and customers

   Create a record for every vehicle with registration, transmission and fuel type, and add your rental customers.

3. 3

   Book, collect and track dues

   Create bookings with dates, rate and deposit, collect payments, and watch outstanding dues in the ledger.

What you can do

• Fleet Management

  Track vehicles, status, availability and rental performance.

• Rental Bookings

  Create booking records with customer, duration, rate and due tracking.

• Customer Ledger

  Keep customer rental history, balances and contact details organized.

• Payments & Dues

  Record collections, refunds, pending dues and payment methods.

• Rental Reports

  View bookings, revenue, dues, utilization and customer summaries.

• Cloud Sync

  Keep counter, office and mobile access aligned for daily operations.

Fleet Management

Every vehicle in the fleet is tracked as its own record — registration, specification and driver assignment — so booking a vehicle out never starts with a phone call to check what’s free.

• Vehicle specification

  Registration, transmission and fuel type tracked per vehicle.

• Driver assignment

  Mark a vehicle as coming with a driver included.

• Fleet-wide status filter

  Filter the whole fleet by availability status.

• Confirmed deletions

  Removing a vehicle requires an explicit confirmation step.

Vehicle Rental Bookings

Every rental starts as a booking record — customer, vehicle, dates and payment — and stays a single source of truth from pickup through return and, if needed, refund.

• Full booking record

  Customer, vehicle, dates, rate and driver all captured on one booking.

• Deposits & advance payments

  Track total, advance paid and security deposit per booking.

• Refund tracking

  Refund status, amount, method and date recorded against the booking.

• Cancellation fines

  Cancellation fines are tracked and marked as retained when applied.

Fleet Customer Ledger

Every rental customer in Nexora Fleet & Rental has a ledger of their own — booking history and outstanding dues in one view, not scattered across individual bookings.

• Customer records

  Every rental customer has their own record in the ledger.

• Booking history

  See a customer’s full booking history in one place.

• Outstanding dues

  Track what each customer owes across all their bookings.

• Customers with dues view

  A dedicated view surfaces every customer who currently owes money.

Fleet Payments & Dues

Payments and dues in Nexora Fleet & Rental take a fleet-wide view — what’s been collected today, what’s outstanding, and where refunds and cancellations stand.

• Net Collected vs Net Today

  A fleet-wide reconciliation of what’s been collected against what was billed today.

• Outstanding dues

  Track dues owed across every customer, not just one booking.

• Booking status payment control

  Payment status is tied to booking status across the fleet.

• Cancelled & refund entries

  Cancellations and refunds are accounted for in the collection view.

Who it is for

Typical users: Car rental companies, Bike rentals, Fleet operators, Transport counters.

• Control fleet availability

• Reduce missed rental dues

• Keep customer ledgers clean

• Review revenue and active rentals faster

Good to know